Overview

With an Electronic Document Interchange (EDI) it is possible to send and receive documents securely between organisations. An example of this is a customer/supplier relationship with the automated transfer of Purchase Orders, Invoices, Credit Notes and Statements.

Azolve provides

Output document exchange

Purchase orders can be formatted as a CSV file which can then pass through a secure portal to a Supplier’s system. This would reduce work for the Supplier the purchase order would automatically be registered saving them re-keying time.

Input document exchange

Invoices, Credit Notes and Statements can be input to Azolve having passed through a secure portal from a Supplier’s system. This can be in any electronic document format.

OCR

Image files are processed via Optical Character Recognition (OCR) for text conversion that enables key characteristics of the document to be identified which, in turn, determines the rules for document information extraction.

Searching

Once a scanned image has run through OCR, we are able to index the full contents making all documents available to Accounts Payable personnel for rapid and accurate searching - any document can be found and retrieved in seconds. Automatic summaries of the invoice/credit are also displayed, so that 'at a glance' the supplier, invoice number, PO number and gross total can be viewed.