Searching

Once a scanned image has run through OCR, we are able to index the full contents making all invoices available to Accounts Payable personnel for rapid and accurate searching - any invoice can be found and retrieved in seconds. Automatic summaries of the invoice are also displayed, so that 'at a glance' the supplier, invoice number, PO number and gross total can be viewed.

Process

Each invoice is progressed through a defined workflow. Alerts can warn users when invoices are assigned to them for review/approval.

Integration

One of the benefits of our solution is the integration touch points with other applications (e.g. financials, e-procurement, ERP). Integration with such systems capitalises on their innate intelligence which can, for instance, divert mismatches between invoices and their purchase orders into an exception handling process. Automatic invoice registration is achievable from the information that has been gleaned from the original invoice. This process helps to improve departmental efficiencies.