Overview

In Higher Education, managing student records and the application process in particular can be very time consuming. The need to follow a transparent process, provide consistent correspondence and ensure all necessary checks are performed is all important.

Because the application process is typically concentrated into very short timescales, the efficient processing of applications is essential. Azolve provide a complete end to end solution from initial enquiry, into application management through to student enrolment.

Online Forms v Paper Applications

Whether applications are received via paper or electronically through an online form, Azolve will ensure the applications are managed consistently. Whilst Azolve allows for the online publishing of electronic forms for course applications, many organisations typically want to remain with the paper process for the initial adoption. Paper forms can be scanned that triggers the start of an application.

Scanning

Azolve supports the scanning of all inbound documents. Because any outbound correspondence are automatically marked with a unique student/application reference (e.g. health form, acceptance slips etc.), when these documents are received and scanned back in, the system automatically recognises the student it relates to, links to the original record and progresses the process workflow or checklist accordingly.

Parallel Process Workflow Routing

With a comprehensive workflow capability, Azolve can replicate complex student processes. Knowing that few processes operate serially, multiple processes can be triggered that may run simultaneously. Checks can be put in place to perform a checklist to ensure that progress can only continue if appropriate steps are concluded.